BGRAPHIC is a design company in Copenhagen. We create and develop graphic design for a large number of private and public companies. We often work together with clients for many years, as they appreciate our strong focus on great design, high quality and the best possible service.
In order to serve our clients in the best way possible, BGRAPHIC collects, keeps and processes personal data. Personal data is defined as any information that relates to an identified or identifiable living individual. Personal data might be anything from publicly accessible information such as name, address and phone number, private information that the person has given BGRAPHIC voluntarily, or data that is obtained through registration of behaviour and pieces of information which can lead to the identification of a particular person.
BGRAPHIC uses internal and external IT systems to collect, keep and process personal data. The internal systems are protected by firewall and passwords on BGRAPHIC’s own servers with continuous backup, while the external systems are cloud-based solutions with cloud-based backup.
BGRAPHIC has data processing agreements with external suppliers of IT systems to make sure that they and their subsuppliers uphold their obligations regarding European standards for data processing and protection of personal data.
BGRAPHIC acts as a data processor to the extent that we have to keep and process our clients’ personal data in order to serve them, as well as pass on personal data to necessary subsuppliers. When producing business cards for instance, BGRAPHIC has to keep and process names and contact information on employees, and we have to pass this information on to the printer who prints the business cards.
BGRAPHIC collects, keeps and processes only personal data that is necessary for the purpose of our field of work and business, including:
BGRAPHIC outsources parts of the operations of the company, for instance accounting, based on written data processing agreements, and in that regard, we only transfer client information that is absolutely necessary for these operations.
According to the Data Protection Act and the General Data Protection Regulation, BGRAPHIC has in some cases authority to collect, keep and process personal data without obtaining consent, while we in other cases need voluntary, specific and informed consent from the registered persons.
If BGRAPHIC has obtained your consent, you can at any time withdraw your consent by contacting BGRAPHIC. You can read which rules apply to you and your personal data in the following:
BGRAPHIC has to collect, keep and process contact information and other personal data on identifiable persons with the companies and private persons that we develop design solutions for. When possible, BGRAPHIC will delete or make personal data from our CRM system anonymous once we find out that employees are no longer working for a specific company.
In connection with client assignments, BGRAPHIC keeps email communication and delivered material that might contain personal data. We do this to document contracts and to offer the best possible service to our clients. Due to the statute of limitations, BGRAPHIC keeps delivered material, design solutions and design proposals for a maximum of two years after having finished working with a specific client, and we keep email communication for a maximum of five years due to the Danish accounting law.
Furthermore, BGRAPHIC may – after making an agreement with the specific client – keep delivered material, design solutions and proposals for a shorter or longer period of time after having finished working with the specific client, for instance if the client has provided us with a written permission to use design solutions and proposals as cases on our website or for other marketing purposes. Or if the client acquires backup of the delivered material, design solutions or proposals from BGRAPHIC as an extra protection and/or as evidence in possible future trials regarding copyright or ownership of trademarks.
BGRAPHIC also collects publicly accessible contact information on relevant persons with potential clients and business partners in order to potentially start working together. By contacting BGRAPHIC, it is always possible to request not to be contacted by phone and to withdraw consent to receive information and newsletters.
BGRAPHIC is legally obligated to keep, collect and process certain kinds of personal data from current and previous employees. The current employees have been informed personally and have given consent to BGRAPHIC using their personal data. Previous employees are welcome to contact BGRAPHIC regarding the information below concerning the rights of the registered people.
A cookie is a smaller text file that is stored on your hard drive. It typically consists of information on the IP address on the computer, smartphone etc. that you use to visit the website, whether there have been previous visits on the website, the length of the visits, which pages have been visited and information on choice of browser, screen resolution, size etc.
The information is anonymous and is stored together with other users’ information, which means we only get a statistic overview of the use of bgraphic.dk. BGRAPHIC does not have access to IP addresses, other personal data that is registered by cookies, or personal data that you have voluntarily given to suppliers of these cookies.
BGRAPHIC uses the following cookies:
Furthermore, BGRAPHIC uses standard third-party cookies at bgraphic.dk in order to analyse traffic, optimize the website and target relevant information and marketing to the visitors.
Most internet browsers allow you to delete cookies, block cookies or ask for your accept before saving a cookie. Depending on your browser, you can find information on how to handle cookies in your browser settings.
Below are links to a guide for some of the most popular browsers:
BGRAPHIC sends out approx. four newsletters every year, and the aim is to inspire and inform clients, business partners and other interested parties of our design solutions and ideas.
You can sign up for the BGRAPHIC newsletter in the contact formula on bgraphic.dk. When you sign up, you automatically accept that BGRAPHIC keeps and processes your personal data.
BGRAPHIC only uses the email addresses for sending out newsletters via a cloud-based email platform that only a small number of employees have access to.
It is possible to unsubscribe by clicking on the unsubscribe button which is placed at the bottom of each newsletter. It is also possible for us to delete all your personal data in our system, if you contact BGRAPHIC.
At the moment, BGRAPHIC is not looking for any more employees. All applications for unadvertised jobs will be read, answered and deleted within six months from the date of receipt.
BGRAPHIC aims to fulfil the demands from the Danish data protection legislation stating that we have to delete or anonymize personal data once the original purpose of the date collection is no longer relevant.
BGRAPHIC processes personal data and history from clients, business partners and others, with whom disputes might occur at a later date, until the general limitation period of three years has come to an end. For personal data that is necessary due to the Danish accounting law, we keep it for a maximum of five years.
In special circumstances and after individual assessment, BGRAPHIC might choose to keep personal data for a longer time, for instance in cases involving lack of payment, or if a case is part of a larger design solution and process, and we have an agreement with the client about keeping and processing the material for a longer period of time.
You have the right to gain access to your personal data, and have faulty personal data corrected or deleted. And you have the right to make an objection to the way BGRAPHIC processes personal data by writing to BGRAPHIC and submitting relevant documentation of your identity:
When you make a request to have your personal data corrected, deleted or anonymized, BGRAPHIC will make sure your request does not go against any other legal obligations, how it is possible to make the changes you request and make changes, delete or anonymize as quickly as possible.